Hiring Administrative and Operations Coordinator

Job Title: Full-Time Administrative & Operations Coordinator

Reports To: Chief Operating Officer, Scattergood Foundation

Start Date: March 1, 2025

Organization Description: The Scattergood Foundation believes major disruption is needed to build a stronger, more effective, compassionate, and inclusive society where behavioral health is central. We approach our work with humility and strive to share power responsibly while being unrelenting advocates for practices that advance equity for all. At the Foundation, we THINK, DO, and SUPPORT in order to shift the paradigm and practice for behavioral health, and recognize the unique spark and basic dignity in every human.

The Scattergood Foundation organizes our work in three main areas:

• THINK: We curate thought leadership from leading experts in the areas of behavioral health, philanthropy, advocacy, and policy. The Foundation provides a platform for individuals and organizations to present disruptive ideas and theories which challenge the status quo in behavioral health.

• DO: We provide a variety of technical assistance and consulting services to grantees and partners. Foundation staff shares their experience and expertise to build capacity within organizations to meet their goals and deliver on their mission.

• SUPPORT: We support programs financially through four mechanisms: our grant portfolio, participatory funds (Community Fund for Immigrant Wellness, Overdose Prevention and Community Healing Fund, Kensington Community Resilience Fund) and program related investments.

Summary: This role at the Scattergood Foundation manages administrative and operations needs including coordinating programmatic and event logistics across all areas of our work. The ideal candidate for this job is resourceful, a good problem solver, and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

Responsibilities will include, but are not limited to:

• Oversee administrative procedures to meet objectives set by senior management and the board of directors.
• Direct administrative and support services for all THINK, DO, and SUPPORT Programs.
• Coordinate events and meetings including the management of all logistics.
• Work in collaboration with the accountant to prepare, maintain, and organize records such as expense processing and reports, donation/gift acknowledgements, and bank statements.
• Promote the Foundation’s publications, services, or programs by implementing the content editorial calendar to manage wide-spread distribution via website, newsletters, and social media.
• Facilitate grantmaking processes in the Foundation’s Foundant Online Grant Portal.
  • Create new processes in the system
  • Aid applicants, reviewers, board members and other staff in the online portal
  • Implements grant approval/denial recommendations in the system including the creation of contracts, report templates and more
  • Leverages Foundant tools and processes to track all grant progress ensures the highest level of compliance
  • Exports and analyze reports from the system• Support due diligence and compliance activities required for grantmaking.
• Represent the organization in external relations by answering questions and requests both by phone, email, Contact Us form.
• Prepare and maintain documents such as letters, manuals, press releases, memoranda, etc.
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contribute to team effort by accomplishing related results as needed.
• Other duties as assigned.

Hours of Work + Location: The position will be a full-time position requiring 40 hours of work per week during normal business hours. The Foundation currently works remotely on Mondays and Fridays, and in-office Tuesday-Thursday. There will be a requirement from time to time to start work earlier or finish later, or to be in office on Mondays and Fridays as the role dictates.

Compensation: The salary range for this position is $50,000-$55,000 and is commensurate with lived and professional experience. The Scattergood Foundation offers a competitive and comprehensive set of benefits including medical, dental, and long-term disability insurance, as well as paid holidays, paid time off, and a retirement plan with organization contribution.

Educational requirements: Bachelor’s degree and relevant experience required.

Experience/skills requirements:

• Proficiency in MS Word, Excel, PowerPoint and Sharepoint
• Experience with Foundant, WordPress, BILL.com, GoogleSuite, Mailchimp, Zoom, and Linked-in preferred
• Ability to adapt to and use new software and equipment
• Strong oral, written and verbal communication skills
• Proficiency in multi-tasking and prioritizing
• Strong organizational skills
• Strong strategic thinking skills
• Ability to build and maintain relationships with partners, grantees, and vendors
• Ability to work with program and research data
• Ability to work in a fast paced and highly intellectual environment
• Excellent organization skills and attention to detail
• Ability to work as a team member
• Ability to be a self-starter

Physical Demands: While performing the duties of this job, the employee may regularly be requiredto talk and hear. The employee is frequently required to sit and use hands. The employee is occasionally required to stand and walk. The employee may be required to lift and/or move up to 25 pounds. Reasonable accommodations may occur to enable individuals with disabilities to perform the essential functions.

Work Environment: The work environment is cubicles and offices within Mental Health Partnerships at 833 Chestnut Street, 11th Floor, Philadelphia, PA 19103. Meetings often take place in small conference rooms and trainings in a classroom setting. The noise level in the work environment is usually quiet. Reasonable accommodations may occur to enable individuals with disabilities to perform the essential functions.

Diversity Statement: The Scattergood Foundation is an equal opportunity employer. All qualified applicants will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, military status, prior record of arrest or conviction, or current employment status.

To apply for this position, please submit a cover letter describing your experiences and career goals, a resume, and contact information for three references electronically to Alyson Ferguson, Chief Operating Officer at aferguson@scattergoodfoundation.org